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Here’s how to prepare for the next time the cloud goes down

Illustration for the article titled Prepare for Next Time the Cloud Sets

Screenshot:: Windows

Internet access is very important these days to getting everything done, whether you’re chatting with coworkers at home in Slack, watching the latest Netflix show, or reporting in Google Docs. Most of the apps we rely on are running from the cloud, and it is all too easy to assume that the cloud will always be there. However, it is not quite true.

Cloud outages occur fairly regularly, and although it is rare for multiple web platforms to shut down at the same time, that happens too. And even if the cloud is working, your connection may not be possible. With that in mind, here is a brief overview Guidance to get you to help ready for a cloud outage –just in case.

Keep your email close by

Email is still a must for most of us when it comes to getting the job done Day and that Medium depends on the cloud. While sending and receiving email is obviously not possible if the email provider of your choice goes down, the least thing you can do is make sure you have copies of your email so you can keep sorting your inbox and creating new messages .

Gmail is good at it. You can enable offline Gmail in Chrome by clicking the settings (the gear icon on the right) then Show all settings, Offline, and Activate offline mail (You can choose how many days email should be cached). Gmail for Android and iOS will automatically sync email for offline access, although you may not notice it. Go to the settings for your Gmail address from the main menu of the app and then use the option Sync Gmail and Days of the emails to be synchronized Options (Android) or the Synchronize settings Option (iOS) to manage this.

Gmail syncs emails with your phone.

Gmail syncs email with your phone.
Screenshot:: Gmail

H.Have you heard of desktop clients? Trust us, they were big in the ‘90s. Even if you spend most of your time managing your email in a web browser, it’s still worth keeping your messages in sync with a desktop program just in case – both Windows and macOS have basic, built-in mail. Apps that do this Sync your messages locally or you can use something like this Thunderbird.

Adding new email accounts is usually just a matter of entering your credentials. The rest of the work will be done by the email program you have selected. You may need to enable third-party access through your email service on the web firstand may generate a specific password if you use Two-factor authentication. With your email syncing locally, at least you can browse and access it while you wait for the cloud servers to get back on their feet.

Sync your cloud files

Most cloud storage services now at least try to free up space on your computer by storing certain files exclusively on the internet and only downloading local copies when you actually need them. This is Excellent for freeing up gigabytes of space on your hard drive. Not so good if your cloud storage provider is struggling.

At least make sure that your important files are always synchronized locally and stored in the cloud. With Dropbox, for example, you can do this by opening the Dropbox file browser interface in the notification area or the system tray, right-clicking on a file or folder, and selecting Smart Sync then Local. Files and folders that are fully synced have a solid green check mark next to them.

Tell Dropbox which files you would like to keep locally.

Let Dropbox know which files you want to keep locally.
Screenshot:: Dropbox

In the case of OneDrive on Windows, if you right-click the OneDrive entry in File Explorer, select the settings and open the the settings Tab, you see one Save space and download files while you use them Option: Uncheck this option to save all of your files locally. You can also right-click individual files and folders in File Explorer and then select Always stop this device to ensure that important data is always stored locally.

If you are a macOS user, iCloud will start moving older, less used files online – but Only when you run out of space on your hard drive. Open the Apple Then choose menu System settings, Apple ID and iCloud, then deactivate Optimize Mac Storage to prevent this. Alternatively, just make sure that there is still enough space on your local drive so that iCloud won’t try housekeeping.

Keep your work offline

After following Use the cloud storage tips above to make sure your work is available offline whenever possible. For example, this could mean that copies of important files are stored on an external drive or a NAS drive previously written about how useful NAS drives can be because they as your personal cloud in your home network.

If you have a Google Docs, Sheets, With the “Slides” user you can have files created in these apps cached locally in Chrome in case something happens to the cloud servers (or Your internet connection). From the main street Google Drive interfaceThen click on the gear icon (top right) the settings and General: Check the box Create, open and edit your recent Google Docs files on this device while offline and synchronization begins.

Google Drive can work offline up to a certain point.

Google Drive can work offline up to a point.
Screenshot:: Google Drive

Saving in the cloud is of course very useful for securing your work and sharing it with other people. and document collaboration, but taking a few moments to save a local copy can save yourself a lot of hassle when the The cloud suddenly becomes unavailable. The latest versions of the Microsoft Office apps allow you to save to OneDrive for syncing purposes. So make sure your local files are actually saved or save them in a separate folder as well.

Part of surviving a cloud outage or network outage is just a little planning. You should do Surely everyone on your team knows what to switch to if Slack, Google Drive or iCloud should collapse. Otherwise, you’ll spend the first hour of downtime figuring out what your options are.

Don’t forget your conversation

We’re not built to be highly productive workhorses every minute of every day, and there are times when you might want to sit back and enjoy music or a movie or two – which can be difficult in the middle of a Spotify or Netflix outage. Aside from digging up DVDs, the best thing to do here is to make sure that your favorite movies and tunes are in sync for offline viewing or synced Listen.

You will find the function in almost every musicStreaming app, provided you’re a paying subscriber – it’s the little blue cloud download icons in the Apple Music desktop app or the Download For example, toggle switches at the top of every playlist in the Spotify desktop app. It might seem pointless to sync playlists for offline listening on a computer, but it doesn’t seem so pointless when those services go down. Offline synchronization is available also within the mobile apps Naturally.

Keep your Spotify locally.

Keep your Spotify locally.
Screenshot:: Spotify

The offline playback option is less common in video streaming apps on the desktop. Hence, when streaming isn’t available, you’ll likely have to rely on phones and tablets to sync movies and shows to watch, with at least a couple of hours of entertainment available offline just in case. Remember, Chromebooks can install the Android versions of apps like Netflix and YouTube with download options and access the web apps.

Your best option here is the TV app on macOS, which is still iTunes on Windows for the time being: With all your media stored here, you can click the download button (the cloud and arrow icon) next to each episode or movie, to save it locally. This works for both digital content that you purchased from Apple and all content on Apple TV +.

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